How Strategies Can Cause You to Lose Everything!

by Michelle Hill-Smith
www.OnTaskAssistants.com

Yes. You heard me clearly. Strategies can actually cause you to lose everything you've worked so hard to build. But, they can also cause you to find gold at the end of the rainbow. How is that possible you ask? 

A simple theory deserves a simple answer. 

When devising a plan that includes a number of steps in order to achieve something it requires transitions and executions that are clear, concise and logical. Not clearly estimating your next move, taking the wrong step or heading in the wrong direction on a path that has been drawn out and successfully proven can either alter your route or completely wipe it out.



That path is your strategy.

At this point in both my personal and business life, I am making a few major changes that will affect the way I live and the way I do business.

That's actually pretty life changing, considering everything that I do now is centered around those two elements. One of the strategies I've taken on (which I must say is pretty drastic) is to pay off any lingering debt in a very small amount of time. Now, some of you may say, if funds aren't sufficient enough to even make ends meet on time, how is it even possible to do a speedy debt-erase?

I'm not crazy. I thought about the same thing. However, I also considered the track I've been on for the past 2 months which is pretty good. My bills are caught up and my funds are steady. So, I began thinking of a fool proof way to make a hefty purchase for some software that will help my business in so many wonderful ways.

I begin thinking about the strategy I'll use to get my purchase without ruining my life or my business. The scary thought and realistic factor is that I'm not certain how long my funds will be steady. In these last couple of months there were sooooo many things arising in our family life that required large amounts of money each time to take care of them. However, by the grace of God we were able to bounce back and get on track.

Having confidence in your own strategy.

Many of you know that I work with aspiring entrepreneurs and small business owners day in and day out. Therefore, I get to hear a lot of success and failure stories. Often times, I hear more failure stories than success stories. The success stories are pretty simple. Straight to the point. The ones that have them, are your typical, high level of patience king or queen. They are very detail oriented and gravely afraid of errors.

Now, the stories of failure are always coming from those that followed the wrong person, created an entrance or exit strategy with no backbone or guts or they just failed to create one all together. 

Obviously, that's a definite road to failure. But, what about those that actually spend countless hours trying to figure out the best way to go about something only to end up losing it all anyway...after the fact?

How is it possible to have a bad strategy? Simple. A bad strategy is one that is filled with reality and delusion. You can't have the two. Sometimes, we want something so bad, we're willing to allow our minds to become filled with possibilities instead of realities. It causes a shift on our routes to our goals that actually begin to look doable. This means that we think about something so much until we start to see it and eventually believe it can be done.

What a setup! Plans have to have room for error and obstacles. However, just like the steps you'd take to achieve your goals need to make sense, the errors and obstacles you may possibly encounter need to do the same. For instance, if I'm walking on a tight rope right above a puddle of muddy water, 2 miles away from an ocean. I shouldn't expect to fall in the ocean if it's 2 miles away. Unless I'm flying. I think you get my point.

You see, even though we may follow a strategy and get what we want with success, it doesn't guarantee a complete dodging of the possible consequences that may come after. That's the game you play when you have to make decisions. This is why it's important to create strategies that make sense.

There were exactly 3 strategies I conjured up in hopes of one of them being the smarter and most beneficial route to my new purchase.

STRATEGY 1:  Put away a medium amount of money a week which will lead to being able to purchase my software faster. 
POSSIBLE DOWNFALL: I would have to have a tight 2 weeks of not spending extra funds due to the 1st of the month being near the time I would be able to make the purchase.

STRATEGY 2: Make the purchase right out by using a lump sum of funds.
POSSIBLE DOWNFALL: Depletion of extra funds causing no funds for the week and week's end.


STRATEGY 3: Put away small amounts of money until I am able to make my purchase 3 months from now.
POSSIBLE DOWNFALL: Temptation to periodically use the funds for something else resulting in having to start over each time. This will lead to a high possibility in me giving up all together.

By now, I'm sure you've figured out that having a strategy, will not cause you to lose everything. Or will it? It's really a catch 22. Outlining a strategy is one of the most perfect ways to meet a gratifying end. But, I will warn you that though gratifying, consequences are almost always there to greet you at the end if desperation had its hand in it.

What do you think? How would you handle this situation? Share your experiences and thoughts. Maybe it will help me make the right decision. ;)

Why Your Success is on Hold

by Michelle Hill-Smith www.OnTaskAssistants.com

I HAD A REVELATION.  Just like many people, I spent a lot of my life struggling through decisions. I wanted success but didn’t know how to get there without the bumps and bruises along the way. I was always so determined to “make it” without having to endure the necessary hardships that were sure to be along the path of “making it.”

THAT WAS THE PROBLEM.  My goals were large. My standards were high. My resources were none. My connections were nil. It really wasn’t a good combination to begin with.  Boy, did I waste a lot of my time and the time of others that I wanted to be apart of my success. Once I figured out that in order to have the success I was looking for, I had to have a strategy to get there. Then, a plan was born. Granted, it took 8 years for me to get to this point, however, I am here when it’s time for me to be here.

You see, often times, we regret the struggle. We regret the pain, confusion, “wrong turns” we take and bad investments we make. We always feel that if we would’ve done “this or that” a certain way, things would’ve turned out better or success would’ve come sooner.

  

IT’S CALLED BEING DELUSIONAL  That’s right…delusional. It was my middle name for a very long time. I’m always reminded of what my Mother says quite often in her Jamaican dialect “Nothing ever happens before it’s time.” This simply means that everything in the universe has a time to be born. Your dreams, your ambitions, your trials, your tribulations, YOUR SUCCESS will all be delivered to you when you are ready to handle it. All the hurt, all the pain, all the “bad” decisions are assigned to you because you were divinely equipped to handle them. It’s God’s way of molding you for what He has in store.

The way of the universe allows us to go through things in order to be molded and prepared for what’s to come next.  Your success is on hold because you’re wallowing in your regrets.  You stopped the launch for your business or movement because you’re dwelling in the past and constantly reminding yourself of all the time “you feel” you’ve wasted. You’re exact thoughts are “Look at what happen last time. If I don’t choose this opportunity or make the decision fast enough, my success would never come.” Patience and proper planning is surely a virtue.

I NOW HAVE AND UNDERSTAND THE IMPORTANCE OF AN ORGANIZED STRATEGY, SUPPORT TEAM AND SUCCESS SYSTEM!  At this stage in my life, after all the drama, confusion, hurt, pain, bad deals and investments, blah, blah, blah, now it’s quite simple.

1) I identified where I wanted to be financially and the reasons I need to be there.

2) I developed a strategy that involves every aspect of my business and career path that would easily flow together, combine well and be understood by my audience and followers.

3) I plugged into a proven system that has all the components needed to not only bring success for me financially, but can also enhance the value of my business and career as a business launch and productivity expert.

I MADE THE DECISION.  As you can see, it all fits together for me. I decided that I didn’t want to do the same thing, following the same strategy for my business‘ growth for the next 5 years. I wanted and needed to step out of my box and do something different.

Your success doesn’t have to be on hold. I encourage you to develop a strategy. If you’re interested in a system for your success but you’re not sure how it can tie into what you’re already doing, consider enhancing your current business or lifestyle to include this new system or venture. It’s important that you get the support of a mentor that can guide you in the right direction. Plug into a system that has a proven track record and can bring you the results you’re looking for in order to get to the next level in your life or business. I did it and I know you can as well.

Here’s to your new found strategy and success!

Michelle Hill-Smith

Mission vs. Vision: Have you created your vision?

by Michelle Hill-Smith
www.OnTaskAssistants.com

Good Morning, Great Morning! TODAY IS FAMOUS FRIDAY and I'm excited about new things for my business today in preparation for the upcoming week. New clients, new structures and programs, new equipment and new vision! It took me 3 years to learn that if we are unable to move forward with our visions for our businesses, we remain stuck. If we can't remain excited about our business, then it's possible that the mission has been deterred.

Phase two of this trauma is that we become afraid of change which makes it more difficult to earn more and grow. Many people are afraid of the unknown which literally drives them to failure.

I dare you to get excited again! Refresh your organization. Recharge your mind and heart, start building a success team and MOVE FORWARD TOWARDS SUCCESS!

So, here's the punchline: If you have a mission statement for your business without a vision statement, it shows that the direction and growth of your business has not yet been developed or completely thought out. They are created to clearly and concisely convey the direction of your business.

Your vision needs to include your business' embrace of the advancement of technology in the 21st century, the rise of social media and your adaptation to working virtually for the betterment of the earth and productivity of your business. 

For example, the vision at our company (in short) is to simply support clients on a national level and become the number one, highly preferred company (a household name) to provide operational support and consultation to entrepreneurs and businesses on every level. Phase two of our vision is to be able to provide a strong work-from-home platform as well as nationwide locations that will allow people to provide their skills and talents in assisting other businesses with their operations, growth and success.

Think of it this way: Your vision statement is for the future. Your mission statement is for the "now" and helps to define your company's purpose and primary objectives. Your vision statement also defines the purpose, but the purpose is now outlining the future of your company. Ask yourself where do you want to see it in 5, 10, 50 years down the line.

Here is a really cool article I found to help you in preparing both: HERE

It's really important to be able to go back and revisit these components for your business every now and then. They allow you to determine if you're following your master plan. It's your blueprint to guide you in following through and accomplishing what you set for the vision of your company.

Become a Smarter Business in 2012!

by Michelle Hill-Smith
www.OnTaskAssistants.com


As a small business owner in a failing economy, eliminating unnecessary expenses in overhead and operations is one of the sure ways to keep your business afloat. Making this decision is critical to your success. Revamping your business to fit the “Go Virtual” business model should be the first step taken in operating your “Smarter Business.”  Choosing this type of model doesn’t have to mean a major re-writing of your business plan or taking out a small business loan.

This is actually fairly easy and simply requires that you retire the ice-age methods for production and implement 21st Century communication technologies.

Times have definitely changed and all for more productivity, simplicity and a better ozone layer.  Today, many small business owners are able to run a full operation from the comfort of their own homes cutting overhead expenses by nearly 60%.  With major cutbacks in space, leasing fees, property taxes, signage, hardware and furniture, unproductive staff, and utilities, not only are you spending thousands of dollars on the machinery, software, office space and more, the cost of managing other bodies and their needs is quite costly as well.

For this very reason, working with what is known as a Virtual Assistant or Business Support Specialist is one of the smarter ways to do business. However, working with any ole' VA just won't do. Ensure that you check out their expertise, the credentials and most importantly, their compatibility and ability to work with you and provide ALL of your business needs. Find out how they're operating their own business. What systems are they using, if any at all. An additional observation needs to be on the professionalism, organization and reputation of their company. Not only is working with a proficient and passionate individual or team crucial for your own productivity, but it’s also a smart starting point to establishing  better systems for your business.

The benefits of working with a virtual team are endless. From helping you run your office, keeping track of customers, freeing you to gain more productivity to build revenue and much more, a strong team can be the difference between success and failure.  In many cases, your virtual assistant or team will be more proficient than you at certain tasks, and will be able to complete them with greater accuracy and in less time than if you did them yourself.  Because as business owners, we tend to where many hats, even those that are not our type or color, we become severely overwhelmed, confused and unproductive. This costs us tons of time, money and ultimately customers.

Solve this problem by learning to delegate some of your time-consuming projects and activities. If you’re worried about training your new Virtual Assistant or Team to do what you need, keep in mind that they specialize in office management, social media, creative design and many other areas in small business marketing, productivity and operations. Your colleagues are already making strides towards modernized productivity which is to Go-Virtual. Do some research and learn how you to can eliminate issues with time management, high cost of doing business and become a Smarter Business in 2012!

Spring Sprucing: Why it's critical to your success!

by Michelle Hill-Smith
www.OnTaskAssistants.com 

In the place where you live, there's most likely a dyer need to clean something somewhere. The window seals, cabinets, carpet, furniture...the need is always there and the cycle never stops. More commonly, in the spring time, people often have the realization that there are boxes whose contents need sorting and discarding. Furniture would benefit more from being shifted or completely moved in another area of the room. After all, your comfort and sanity depends on it. The weather is wonderful, your mind is clear and you realize that it's critical to perform your house sprucing now instead of later. That's what I like to call "Spring Nesting". It's simply spring cleaning. For some odd reason, at this time of the year, it's feels better to do. Just as an expecting mother begins "nesting" her home for the arrival of her new child. She begins cleaning and putting things in order, despite the pain and agony she may be experiencing. For her, it's an automatic, internally programmed activity that will be done. No one can tell her that those activities, in her state, shouldn't be done.

Every now and then, I like to do Spring Sprucing on my business. Just as my home, my business has a lot of rooms, areas and boxes that need to be taken care of and brought up to date. How many times have you been in total business ready and inspiration mode and received one of those emails from a Forum or online community that you forgot you were a member of? The email seems interesting so you click on it. One of two things happen when you get to that account. 1) You can't log in as you forgot the email address you used to create the account. 2) You log in to the account and view your profile to find that it looks like 3 years prior when your contact information or branding was totally different. Sounds familiar? I know that it does for me. I was the prime culprit of keeping a dirty business home year round. If you look up the word "Non-Spring Sprucer" in the dictionary, my picture would be right next to it.

In my organization, we've changed our logo and contact number over 5 times. Within that time, we've joined tons of online forums, business communities, created several online profiles and written several articles and blog posts to represent our business and expertise. Yes, it is a wonderful idea to extend your business across the globe, however there is one thing wrong with this type of scenario. That's right, you guessed it. Congruency and Consistency. Just as with cleaning your home, things just work better when the area allows room for ease of movement, reach and familiarity.

If your business' home isn't cleaned and spruced up frequently, it makes it difficult to function and represent a professional existence. Here are some things I recommend doing to begin your spring sprucing:

A) Create a Google Account to provide congruency. There are a host of business apps you can use that will all work under that same account. Starting with your email address, it should be of your business' name so that it's never forgotten. This doesn't mean that you can't use the email that's linked to your website. Just link the two together so that you won't miss the emails from that account.

B) Set up a local Google Voice number for your business. This will allow you to always have a number where you can be reached either by text, email or voice. You can set up your voicemail for your business to always answer when you're not available or when you're closed for the day. It's Free and will always be there when you lose your paid phone accounts for whatever reason. There's a misconception that a small business should have an 800 number. Within your first 3 years of business chances are you'll experience slow to no activity so, having additional (besides your cell or landline) paid phone accounts specifically for this will result in a major lost of money that can be better used elsewhere in your business.

C) Go into your Online Profiles and update your contact information, branding, and update your status. Even if you're not using them on a regular basis, it's always best to make sure their up to date and appear active. You never know where your new prospects are going to be. Make sure they can always see you as a business that's still active and still in business.

D) Update your Forms, Website and Marketing Accounts/Platforms. It's going to hurt you more when you're spending countless hours trying to update your business documents before sending anything out to your new prospect. This includes your signature on your emails, brochures, regularly used flyers, business cards and e-mail marketing platforms as well. Be sure to go through them all and provide them a set structure that includes your business name, logo, contact number, email, tagline and social media links.

E) Prepare a binder with all your updated information, services and programs. Call it your Service Guide and put the year of use on the front of it. This is my secret to success. Having this in place will honestly serve as the difference between success and failure for you. I can not stress enough how important it is. If you have information in place that allows you to properly, thoroughly and quickly service your prospects, you will show consistency and orginazation which is what 90% of new clients and customers are looking for.

In short, finding ways to keep your activities for your business at a minimum is ideal. This allows you to spend more time on servicing your customers and finding new prospects. Begin by thinking of all the rooms and areas your business is in (whether online or off). Start Sprucing and don't be afraid to make your small humble changes. If you've accumulated an email list of prospects, don't forget to update them as well on your company's changes. This way, you won't feel so afraid and nervous about your sprucing and the small changes. Think longevity.